While on the surface they may seem similar, there are a number of differences between private and public sector fleet management.
Public sector fleet management deals with budgetary and management issues that private sector fleets will never experience. This is mainly because public sector fleets are funded by taxpayer dollars leaving them open to scrutiny by government officials, taxpayers, and the media.
The extra eyes on public sector fleets only increase the pressure on fleet managers to increase revenue and productivity, but this is no easy task for a public sector fleet.
3 Challenges of Public Sector Fleet Management
Public sector fleet budgets are deeply affected by economic circumstances. Any economic downturns directly result in a cut to the budget of any public sector fleet. This fleet budget is generally viewed as an expense rather than a necessity which makes attaining budgets challenging.
Lack of access to funding poses a challenge for fleets because it makes replacing old vehicles, repairing damaged vehicles, and expanding the fleet nearly impossible. Proving value is a constant challenge for fleet managers.
Public sector fleet managers often deal with politicians, town officials, and taxpayers who believe that they understand fleet management. Fleet managers in the public sector often have to prove their knowledge of fleet operations and management in order to receive proper funding and buy-in to run the fleet their way.
Each time there is a budgeting issue, a new election, or policy change fleet managers often have to prove the value of their fleet again. This process can be time-consuming and frustrating as it takes away time from running the fleet.
3. Data Accessibility
With the new vehicle tracking systems, there is a greater amount of data on fleet vehicles available. While this is great for fleet managers in charge of operations, it presents a challenge when people outside of the department can access the data. Without proper knowledge of fleet management, the easily accessible data gives other people outside of management the opportunity to see the inner workings of the fleet. This could cause conflict which leads to budget cuts.
In addition, the wrong telematics solution can provide too much information. If the solution is not customized to fit the needs of the fleet, the fleet manager could end up with a lot more information than they needed. Fleet management software solutions are expensive, so this could be seen as an unnecessary expense.
On the other hand, if the telematics fleet tracking solution is configured properly for the fleet, the public sector fleet could see significant improvements in operations and cost savings. This could lead to a higher allocation of budgets and more freedom for the fleet manager to run the fleet without government oversight.
Solution: Fleet Management Software
A telematics software solution can track activity across an entire fleet, even in the public sector where there are a number of different types of vehicles. The software collects information on all aspects of fleet operations including fuel, driver behavior, routing, and more. All of these data points allow the fleet manager to have better insight into the functionality of their fleet. With these insights, they can restructure their fleet operations and management style to maximize productivity and lower costs.
With these improvements, and the data collected by the software, the fleet managers can prove ROI of the software and demonstrate the efficiency of their fleet in order to secure budgets and earn the trust of officials and the public.
Silent Passenger Fleet Management Software
Silent Passenger fleet management software is configured to meet the unique needs of each fleet. With this software, the public sector fleet manager can work with Vehicle Tracking Solutions to find the best fit for their fleet. All of the data will be delivered in easily accessed dashboards allowing the fleet manager to make the most of the data. They can use the data collected to make informed decisions that allow them to drive productivity and produce significant cost savings. This will allow them to prove ROI on the software and continue to manage their fleet effectively.